considered to be "on the staff of an institution or organization. An individual on terminal leave or on leave in excess of 12 consecutive months shall not be considered to be on the staff. 4. 02. 4 Senior woman Administrator 4.02. 4.1 Institutional Senior Woman Administrator. [# An institutional senior woman administrator is the highest-ranking female involved with the management of an institutions intercollegiate athletics program An institution with a female director of athletics may designate a different female involved with the management of the institutions program as a fifth representative to the NCAA governance system. (Adopted: 119/06) 4.1 Board of governors 4.1.1 Composition. [* The Board of Governors shall consist of 20 members. The NCAa president and the chairs of the Division I Council and the Division II and Division III Management Councils shall be ex officio nonvoting members, except that the NCaa president is permitted to vote in the case of a tie among the voting members of the Board of Governors present and voting. The other 16 voting members of the Board of Governors shall include:(Adopted: 1/9/96 efective 8/1/97, Revised: 10/3/05, 1/20/15, 1/26/15) (a) Eight presidents or chancellors from the Division I Board of Directors from Football Bowl Subdivision insti- tutions;(Revised: 5/3/07) (b) Two presidents or chancellors from the Division I Board of Directors from Football Championship Subdivi sion institutions;(Revised: 5/3/07) (c) Two presidents or chancellors from the Division I Board of Directors from institutions that do not sponsor football;(Revised: 5/3/07 (d) Two Division II presidents or chancellors from the Division II Presidents Council; and (e) Two Division III presidents or chancellors from the Division III Presidents Council. 4.1.2 Duties and Responsibilities. [ The Board of Governors shall:(Adopted: 119/96 effective 8/1197, Revised: 1/26/15) (a) Provide final approval and oversight of the Associations budge (b)Employ the NCAA president, who shall be administratively responsible to the Board of governors and who shall be authorized to employ such other persons as may be necessary to conduct efficiently the business of the Association;(Revised: 10/3/05, 1/26/15) (c) Provide strategic planning for the Association as a whole, (d) Identify core issues that affect the Association as a whole, (e) Act on behalf of the Association g and implementing policies to resolve core issues and Association-wide matters; (Revised: 1/12/08) (f) Initiate and settle litigation; (g) Convene at least one combined meeting per year of the three divisional presidential governing bodies; III Management Councils;(Revised: a, year of the Division I Council and the Division ll and Division (h)Convene at least one same-site meeting per (i) Forward proposed amendments to Constitutions 1 and 2 and other dominant legislation to the entire mem- Gi) Call for a vote of the entire membership on the action of any division that it determines to be contrary to the basic purposes, fundamental policies and general principles set forth in the Associations constitution. This action may be overridden by the Associations entire membership by a two-thirds majority vote of those (k) Call for an annual or special Convention of the Association ()Review and coordinate the catastrophic-injury and professional career insurance(disability inj programs; and (m)Compile the names of those individuals associated with intercollegiate athletics who died during the year im- mediately preceding the annual Convention.( Revised. 1/13/03) 4.1.3 Election/Term of office.[*] 4.1.3.1 Election. [* Division I members of the Board of Governors shall be appointed by the Division I Board of Directors. Divisions II and Ill members of the Board of Governors shall be appointed by the Division II and Ill Presidents Councils, respectively.(Adopted: 119/96 effective 8/1/97, Revised: 1/26/15) 4.1.3.2 Terms. [* The terms of service of members of the board of Governors shall coincide with their ser vice on the applicable divisional presidential governing body, unless otherwise specified by that governing body. (Adopted: 119/96 effective 8/1197, Revised: 1/26/15) 4.1.3.3 Committee Chair. [* The Board of Governors shall elect one of its members to serve for a two-year period as chair.(Adopted: 119/96 effective 8/1/97, Revised: 1/26/15) 2016-17 Division 1-August
24 considered to be “on the staff” of an institution or organization. An individual on terminal leave or on leave in excess of 12 consecutive months shall not be considered to be “on the staff.” 4.02.4 Senior Woman Administrator. 4.02.4.1 Institutional Senior Woman Administrator. [#] An institutional senior woman administrator is the highest-ranking female involved with the management of an institution’s intercollegiate athletics program. An institution with a female director of athletics may designate a different female involved with the management of the institution’s program as a fifth representative to the NCAA governance system. (Adopted: 1/9/06) 4.1 Board of Governors. 4.1.1 Composition. [*] The Board of Governors shall consist of 20 members. The NCAA president and the chairs of the Division I Council and the Division II and Division III Management Councils shall be ex officio nonvoting members, except that the NCAA president is permitted to vote in the case of a tie among the voting members of the Board of Governors present and voting. The other 16 voting members of the Board of Governors shall include: (Adopted: 1/9/96 effective 8/1/97, Revised: 10/3/05, 1/20/15, 1/26/15) (a) Eight presidents or chancellors from the Division I Board of Directors from Football Bowl Subdivision institutions; (Revised: 5/3/07) (b) Two presidents or chancellors from the Division I Board of Directors from Football Championship Subdivision institutions; (Revised: 5/3/07) (c) Two presidents or chancellors from the Division I Board of Directors from institutions that do not sponsor football; (Revised: 5/3/07) (d) Two Division II presidents or chancellors from the Division II Presidents Council; and (e) Two Division III presidents or chancellors from the Division III Presidents Council. 4.1.2 Duties and Responsibilities. [*] The Board of Governors shall: (Adopted: 1/9/96 effective 8/1/97, Revised: 1/26/15) (a) Provide final approval and oversight of the Association’s budget; (b) Employ the NCAA president, who shall be administratively responsible to the Board of Governors and who shall be authorized to employ such other persons as may be necessary to conduct efficiently the business of the Association; (Revised: 10/3/05, 1/26/15) (c) Provide strategic planning for the Association as a whole; (d) Identify core issues that affect the Association as a whole; (e) Act on behalf of the Association by adopting and implementing policies to resolve core issues and other Association-wide matters; (Revised: 1/12/08) (f) Initiate and settle litigation; (g) Convene at least one combined meeting per year of the three divisional presidential governing bodies; (h) Convene at least one same-site meeting per year of the Division I Council and the Division II and Division III Management Councils; (Revised: 1/20/15) (i) Forward proposed amendments to Constitutions 1 and 2 and other dominant legislation to the entire membership for a vote; (j) Call for a vote of the entire membership on the action of any division that it determines to be contrary to the basic purposes, fundamental policies and general principles set forth in the Association’s constitution. This action may be overridden by the Association’s entire membership by a two-thirds majority vote of those institutions voting; (k) Call for an annual or special Convention of the Association; (l) Review and coordinate the catastrophic-injury and professional career insurance (disability injury/illness) programs; and (m) Compile the names of those individuals associated with intercollegiate athletics who died during the year immediately preceding the annual Convention. (Revised: 1/13/03) 4.1.3 Election/Term of Office. [*] 4.1.3.1 Election. [*] Division I members of the Board of Governors shall be appointed by the Division I Board of Directors. Divisions II and III members of the Board of Governors shall be appointed by the Divisions II and III Presidents Councils, respectively. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/26/15) 4.1.3.2 Terms. [*] The terms of service of members of the Board of Governors shall coincide with their service on the applicable divisional presidential governing body, unless otherwise specified by that governing body. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/26/15) 4.1.3.3 Committee Chair. [*] The Board of Governors shall elect one of its members to serve for a two-year period as chair. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/26/15) 2016-17 Division II – August
4.3 Division ll Presidents council 4.3.1 Composition. The composition of the Presidents Council shall be based on a weighted regional repre- sentation by institutions that shall include one president or chancellor per region for every 22 institutions in that region(see Constitution 4. 13. 1). In addition, two "at-large" positions shall exist to enhance efforts to achieve di- versity of representation and to accommodate independent institutions.(Adopted: 119/96 effective 8/1/97, Revised 10305) 4.3.1.1 Same Conference. To the extent possible, presidents or chancellors from the same conference shall tly on the Presidents Council.(Adopted: 1/9/96 effective 8/1197, Revised: 10/3/05) 4.3.1.2 Same Institution. To the extent possible, members of the Presidents Council and the Management Council(see Constitution 4.7)shall not be employed at the same institution.(Adopted: 1/9/96 effective 8/1/197) 4.3.1.3 Eligibility for Membership. The Presidents Council shall be composed of presidents or chancellors esenting Division II active member institutions.(Revised: 10/3/05) 4.3.2 Duties and Responsibilities. The Presidents Council shall:(Adopted: 119/96 effective 8/1/97) (a)Implement policies adopted by the Associations Board of Governors;(Revised: 1/26/15) (b) Establish and direct the general policy of Division (c)Establish a strategic plan for Division II (d)Elect a chair and vice chair;(Adopted: 1/14197 effective 8/1797) (e) Adopt noncontroversial and intent-based amendments, administrative bylaws and regulations to govern Divi- (f)Sponsor Division II legislation; (g) Identify, before the printing of the notice of any Convention, Division II proposals for which a roll-call vote of the eligible voters may be required and designate during the Convention the roll-call votes that must (h) Establish the final sequence of legislative proposals in the agenda for the Division II business session at the annual Convention, within the provisions of Constitution 5.1.4.3.;(Adopted: 1/14/97 effective 8/1/97) (i)Call for a special Convention of Division II;(Adopted: 1/14/97 effective 8/1/97) G) Delegate to the Management Council responsibilities for specific matters it deems appropriate; (k) Approve recommendations of the Management Council(see Constitution 4.7) (D) Ratify, amend or rescind the actions of the Management Council(see Constitution 4.7) (m) Assure that there is gender and ethnic diversity among its membership, the membership of the Management Council(see Constitution 4.7)and the membership of each of the other bodies in the Division II governance structure, (n) Develop and approve the budget and the use of funds allotted to Division II (e. g, enhancement funds, funds for the operation of championships) (o) Approve regulations providing for expenditures and income to Division II (P) Approve regulations providing for the administration of Division II championships ( q) Advise the Board of Governors concerning the employment of the NCAA president and concerning the over sight of his or her employment;(Revised: 10/3/05, 1/26/15) (r) Convene same-site meetings, as necessary, with the Management Council; and tion or the Division II bylaws.(Adopted: 1> y be necessary for executing the provisions of this constitu- (s) Appoint such committees or subcommittees as m 97 efective 8/1797) 4.3.2.1 Duties of the Chair. The chair of the Presidents Council shall:(Adopted: 1/14/97 effective 8/1197) vision l1; (b) Preside at Presidents Council meetings (c) Preside at the Division Ii business session at the annual Convention (d) Serve as a member of the Associations board of Governors;(Revised: 1/26/15) 4 (e) Serve as chair of the Division II Administrative Committee; and (f)Serve as an ex officio, nonvoting member of the Division II Planning and Finance Committee. 3.2.2 Duties of the Vice Chair. The vice chair of the Presidents Council shall:(Adopted: 1/14197 effective 8/197) (a) Take the chair's place and perform the chairs duties, if the chair is absent or incapacitated; b) Report to the Division II membership at each annual Convention on the financial affairs of the division; (c) serve as a member of the Associations Board of Governors:(Revised: 11/26/15) (d) Serve as a member of the Division II Administrative Committee; and (e) Serve as chair of the Division II Planning and Finance Committee 2016-17 Division 1-August
4ORGANIZATION 25 4.3 Division II Presidents Council. 4.3.1 Composition. The composition of the Presidents Council shall be based on a weighted regional representation by institutions that shall include one president or chancellor per region for every 22 institutions in that region (see Constitution 4.13.1). In addition, two “at-large” positions shall exist to enhance efforts to achieve diversity of representation and to accommodate independent institutions. (Adopted: 1/9/96 effective 8/1/97, Revised: 10/3/05) 4.3.1.1 Same Conference. To the extent possible, presidents or chancellors from the same conference shall not serve concurrently on the Presidents Council. (Adopted: 1/9/96 effective 8/1/97, Revised: 10/3/05) 4.3.1.2 Same Institution. To the extent possible, members of the Presidents Council and the Management Council (see Constitution 4.7) shall not be employed at the same institution. (Adopted: 1/9/96 effective 8/1/97) 4.3.1.3 Eligibility for Membership. The Presidents Council shall be composed of presidents or chancellors representing Division II active member institutions. (Revised: 10/3/05) 4.3.2 Duties and Responsibilities. The Presidents Council shall: (Adopted: 1/9/96 effective 8/1/97) (a) Implement policies adopted by the Association’s Board of Governors; (Revised: 1/26/15) (b) Establish and direct the general policy of Division II; (c) Establish a strategic plan for Division II; (d) Elect a chair and vice chair; (Adopted: 1/14/97 effective 8/1/97) (e) Adopt noncontroversial and intent-based amendments, administrative bylaws and regulations to govern Division II; (f) Sponsor Division II legislation; (g) Identify, before the printing of the notice of any Convention, Division II proposals for which a roll-call vote of the eligible voters may be required and designate during the Convention the roll-call votes that must occur; (h) Establish the final sequence of legislative proposals in the agenda for the Division II business session at the annual Convention, within the provisions of Constitution 5.1.4.3.1; (Adopted: 1/14/97 effective 8/1/97) (i) Call for a special Convention of Division II; (Adopted: 1/14/97 effective 8/1/97) (j) Delegate to the Management Council responsibilities for specific matters it deems appropriate; (k) Approve recommendations of the Management Council (see Constitution 4.7); (l) Ratify, amend or rescind the actions of the Management Council (see Constitution 4.7); (m) Assure that there is gender and ethnic diversity among its membership, the membership of the Management Council (see Constitution 4.7) and the membership of each of the other bodies in the Division II governance structure; (n) Develop and approve the budget and the use of funds allotted to Division II (e.g., enhancement funds, funds for the operation of championships); (o) Approve regulations providing for expenditures and income to Division II; (p) Approve regulations providing for the administration of Division II championships; (q) Advise the Board of Governors concerning the employment of the NCAA president and concerning the oversight of his or her employment; (Revised: 10/3/05, 1/26/15) (r) Convene same-site meetings, as necessary, with the Management Council; and (s) Appoint such committees or subcommittees as may be necessary for executing the provisions of this constitution or the Division II bylaws. (Adopted: 1/14/97 effective 8/1/97) 4.3.2.1 Duties of the Chair. The chair of the Presidents Council shall: (Adopted: 1/14/97 effective 8/1/97) (a) Serve as a spokesperson for Division II; (b) Preside at Presidents Council meetings; (c) Preside at the Division II business session at the annual Convention; (d) Serve as a member of the Association’s Board of Governors; (Revised: 1/26/15) (e) Serve as chair of the Division II Administrative Committee; and (f) Serve as an ex officio, nonvoting member of the Division II Planning and Finance Committee. 4.3.2.2 Duties of the Vice Chair. The vice chair of the Presidents Council shall: (Adopted: 1/14/97 effective 8/1/97) (a) Take the chair’s place and perform the chair’s duties, if the chair is absent or incapacitated; (b) Report to the Division II membership at each annual Convention on the financial affairs of the division; (c) Serve as a member of the Association’s Board of Governors; (Revised: 1/26/15) (d) Serve as a member of the Division II Administrative Committee; and (e) Serve as chair of the Division II Planning and Finance Committee. 2016-17 Division II – August 4ORGANIZATION
4.3.3 Election/ Term of office 4.3.3.1 Selection Process. When a vacancy on the presidents Council tions shall be published on the NCaa website. In addition, an informationa be mailed to institutions and conference offices in the region in which the members of the Council shall select an individual to fill a vacancy after reviewing nominations submitted by institutions and/or conference offices.(Adopted: 119/96 effective 8/1197) 4.3.3.2 Term of Office. Members of the Presidents Council shall serve four-year terms, which shall conclude ollowing the annual NCAA Convention. Presidents Council members are not eligible for immediate re-elec tion. A Presidents Council member may be elected to an additional term on the presidents Council after three years have elapsed. An individual who has served two terms on the Presidents Council may not serve further on the Presidents Council.(Adopted: 119/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97, 1/14/15) 4.3.3.2. 1 Chair and vice chair The chair and the vice chair of the Council shall each serve terms not to exceed two years. The chair and vice chair shall not be eligible for immediate re-election to that position. In addition, a member must serve a minimum of one year on the Presidents Council before serving as chair or (Adopted: 119/96 effective 8/1/97, Revised: 1/14/97 effective 8/1797) 4.3.3.3 Staggered Terms. 4.3.3.3. 1 Chair and Vice Chair the terms of service of the chair and vice chair of the presidents Coun cil shall expire on a staggered basis to provide for continuity.(Adopted: 1/14/97 effective 8/1/97) 4.3. 3.3.2 Members. The Division II Administrative Committee shall have the authority to amend terms of service of Presidents Council members, as necessary, to stagger the expiration of terms to provide for continuity of service.(Adopted: 119/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97, 1/14/15) 4.3.4 Operating Rules. Presidents Council. For the Presidents Council to take 9 uorum shall consist of a majority of the members of the action, a simple majority of Presidents Council members present and voting shall be specI 4.3.4.2 Project Teams. The Presidents Council may establish project teams for a specifed period of time to tudy and recommend courses of action on specific issues, and shall provide for a project teams appointment or election, tenure and duties, including the selection of the project teams chair.(Adopted: 1/14/ effective 8/1197) 4.7 Division II Management Council 4.7.1 Composition. The Management Council shall be comprised of one administrator or representative from each of the Division II multisport voting conferences; one administrator or representative of Division II independent institutions provided there are at least six Division II independent institutions; two "at-large"posi tions to enhance efforts to achieve diversity of representation; and two members of the Student-Athlete Adv Committee per Bylaw 21.8.5.9.4. The members shall be representatives of Division II active member institutions The members of the Council shall include:( Adopted: 119/96 effective 8/1/97, Revised: 1/9/01, 1/14/02, 1/17/15) (a) ar least four directors of athletics (b) ar least four senior woman administrators (c) At least four faculty athletics representatives; and (d) At least one conference administrator 4.7.1.1 Same Institution. To the extent possible, members of the Presidents Council(see Constitution 4.3) and the management Council shall not be employed at the same institution. (Adopted: 119/96 effective 8/1/97) 4.7.1.2 Independent Institutions. The position reserved for a representative of independent institutions may not be filled by an individual from the same independent institution in successive terms. If the total num- ber of independent institutions falls below six, the position allocated for independent institutions shall become an at-large position as soon as the position becomes vacant.(Adopted. 1/14/97 effective 8/1/97, Revised: 119/01 1/1402) 4.7.1.3 Student-Athlete Advisory Committee Members. The two members of the Student-Athlete Ad- visory Committee shall have one combined vote on the Management Council.(Adopted: 1/17/15) 4.7.2 Duties and Responsibilities. The Management Council shall: (Adopted: 119/96 effective 8/1197, Revised: 1714/97 effective 8/1/97) (a) Implement policies adopted by the Associations Board of governors and the Presidents Council;(Revised: 1126/15) (b) Make recommendations to the Presidents Council on matters it deems appropriate; (c)Recommend the adoption of noncontroversial and intent-based amendments, administrative bylaws and egulations to govern Division II, subject to ratification by the Presidents Council; (d) Take final action on matters delegated to it by the Presidents Council; 2016-17 Division 1-August
26 4.3.3 Election/Term of Office. 4.3.3.1 Selection Process. When a vacancy on the Presidents Council occurs, a formal call for nominations shall be published on the NCAA website. In addition, an informational letter to solicit nominations will be mailed to institutions and conference offices in the region in which the vacancy exists. The members of the Council shall select an individual to fill a vacancy after reviewing nominations submitted by institutions and/or conference offices. (Adopted: 1/9/96 effective 8/1/97) 4.3.3.2 Term of Office. Members of the Presidents Council shall serve four-year terms, which shall conclude following the annual NCAA Convention. Presidents Council members are not eligible for immediate re-election. A Presidents Council member may be elected to an additional term on the Presidents Council after three years have elapsed. An individual who has served two terms on the Presidents Council may not serve further on the Presidents Council. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97, 1/14/15) 4.3.3.2.1 Chair and Vice Chair. The chair and the vice chair of the Council shall each serve terms not to exceed two years. The chair and vice chair shall not be eligible for immediate re-election to that position. In addition, a member must serve a minimum of one year on the Presidents Council before serving as chair or vice chair. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97) 4.3.3.3 Staggered Terms. 4.3.3.3.1 Chair and Vice Chair. The terms of service of the chair and vice chair of the Presidents Council shall expire on a staggered basis to provide for continuity. (Adopted: 1/14/97 effective 8/1/97) 4.3.3.3.2 Members. The Division II Administrative Committee shall have the authority to amend terms of service of Presidents Council members, as necessary, to stagger the expiration of terms to provide for continuity of service. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97, 1/14/15) 4.3.4 Operating Rules. 4.3.4.1 Quorum. For the transaction of business, a quorum shall consist of a majority of the members of the Presidents Council. For the Presidents Council to take action, a simple majority of Presidents Council members present and voting shall be required unless otherwise specified. (Adopted: 1/14/97 effective 8/1/97) 4.3.4.2 Project Teams. The Presidents Council may establish project teams for a specified period of time to study and recommend courses of action on specific issues, and shall provide for a project team’s appointment or election, tenure and duties, including the selection of the project team’s chair. (Adopted: 1/14/97 effective 8/1/97) 4.7 Division II Management Council. 4.7.1 Composition. The Management Council shall be comprised of one administrator or representative from each of the Division II multisport voting conferences; one administrator or representative of Division II independent institutions provided there are at least six Division II independent institutions; two “at-large” positions to enhance efforts to achieve diversity of representation; and two members of the Student-Athlete Advisory Committee per Bylaw 21.8.5.9.4. The members shall be representatives of Division II active member institutions. The members of the Council shall include: (Adopted: 1/9/96 effective 8/1/97, Revised: 1/9/01, 1/14/02, 1/17/15) (a) At least four directors of athletics; (b) At least four senior woman administrators; (c) At least four faculty athletics representatives; and (d) At least one conference administrator. 4.7.1.1 Same Institution. To the extent possible, members of the Presidents Council (see Constitution 4.3) and the Management Council shall not be employed at the same institution. (Adopted: 1/9/96 effective 8/1/97) 4.7.1.2 Independent Institutions. The position reserved for a representative of independent institutions may not be filled by an individual from the same independent institution in successive terms. If the total number of independent institutions falls below six, the position allocated for independent institutions shall become an at-large position as soon as the position becomes vacant. (Adopted: 1/14/97 effective 8/1/97, Revised: 1/9/01, 1/14/02) 4.7.1.3 Student-Athlete Advisory Committee Members. The two members of the Student-Athlete Advisory Committee shall have one combined vote on the Management Council. (Adopted: 1/17/15) 4.7.2 Duties and Responsibilities. The Management Council shall: (Adopted: 1/9/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97) (a) Implement policies adopted by the Association’s Board of Governors and the Presidents Council; (Revised: 1/26/15) (b) Make recommendations to the Presidents Council on matters it deems appropriate; (c) Recommend the adoption of noncontroversial and intent-based amendments, administrative bylaws and regulations to govern Division II, subject to ratification by the Presidents Council; (d) Take final action on matters delegated to it by the Presidents Council; 2016-17 Division II – August
Review and act on the recommendations of the Division ii committee structure and the recommendations of Division II representatives to committees with Association-wide functions;(Revised: 1/14/97 effective 8/1/97) (g) Appoint the members of the Division II committee structure and appoint the Division II representatives to committees with Association-wide functions;(Revised: 1/14/97 effective 8/1197) (h) Elect a chair and vice chair;( Adopted: 1/14/97 effective 8/1197) (i) Organize and participate in an annual "summit"with the Division II Student-Athlete Advisory Committee; (Adopted: 1/14/97 8/1/9 Gi Hear and act on appeals by member institutions of decisions made by a Division II committee or the ncaa staff regarding the application of NCAA legislation(excluding actions of any committee that has final author ity over issues subject to appeal); and(Adopted. 1/14/97 effective 8/1/97, Revised: 1/12/99, 1/13/03) (k)Recommend the appointment of such committees or subcommittees as may be necessary for executing the provisions of this constitution or the Division II bylaws, subject to ratification by the Presidents Council. (Adopted: 1/14197 effective 8/1197) 4.7.2.1 Duties of the Chair. The chair of the Management Council shall:(Adopted: 1/14/97 effective 8/1197, revised. 2 /4/104 (a) Preside at Management Council meetings b)Serve as an ex officio, nonvoting member of the Board of Governors;(Revised: 1/26/15) (c) serve as a member of the Division II Administrative Committee (d) Report to the Division II membership at the annual Convention the activities of the Management Coun (e) Serve as an ex officio, nonvoting member of any Division II committee that reports to the Division II Management Council; and (f) Serve as an ex officio, nonvoting member of the Division II Planning and Finance Committee. 4.7.2.2 Duties of the Vice Chair. The vice chair of the Management Council shall:( Adopted: 1/14/97 effe tive 8/1/97, Revised: 2/4/04) (a) Take the chair's place and perform the chairs duties, if the chair is absent or incapacitated; (b)Serve as a member of the Division II Administrative Committee (c) Serve as a member of the Division II Planning and Finance Committee; and (d)Serve as an ex officio, nonvoting member of the Division II Championships Committee and all Division II sports committees.(Revised: 8/26/09) 4.7. 2.3 Duties of the Management Council Subcommittee. The Management Council Subcommittee hal:! (Adopted:/3/03, Revised:2/0,4/1508,10/20/09,720/10) (a) Hear and act on appeals regarding decisions of the Membership Committee involving the provisional membership status of Division II provisional member institutions or conferences (b) Hear and act on appeals regarding decisions of the Academic Requirements Committee on waivers in- volving the Academic Performance Census and the Academic Success Rate;(Adopted: 1/15/09, Revise 42309 (c) Hear and act on appeals regarding decisions of the Committee for Legislative Relief involving the ama- teur status of prospective student-athletes; and (Adopted: 10/17/06, Revised: 7/20/10) (d) Hear and act on appeals regarding decisions of the Championships Committee.(Adopted: 1/14/09) 4.7.3 Election/Term of office 4.7 3.1 Selection Process. When a vacancy on the Management Council occurs, each conference shall pro- pose a slate of nominees that includes a director of athletics, a senior woman administrator and a faculty athletics presentative and may include a conference administrator. The members of the Management Council shall elect individuals to fill vacancies from the slates of nominees. Individuals selected by the Management Council 4 must be ratified by the Presidents Council.(Adopted: 119/96 effective 8/1/97) 4.7.3.1.1 President or Chancellor Signature. Each conference must designate a president or chan- cellor from a member institution within the conference who shall sign the conference's nomination form before the form is submitted. (Adopted: 1/14/97 effective 8/1/97, Revised: 10/3/05) 4.7.3.2 Term of Office. Members of the Management Council shall serve four-year terms, which shall con- clude following the annual NCAA Convention Management Council members are not eligible for immediate re-election. A Management Council member may be elected to an additional term on the Management Council fter three years have elapsed. An individual who has served two terms on the Management Council may not serve further on the Management Council. (Adopted: 119/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97, l/14/15) 2016-17 Division 1-August
4ORGANIZATION 27 (e) Make interpretations of the bylaws of Division II; (f) Review and act on the recommendations of the Division II committee structure and the recommendations of Division II representatives to committees with Association-wide functions; (Revised: 1/14/97 effective 8/1/97) (g) Appoint the members of the Division II committee structure and appoint the Division II representatives to committees with Association-wide functions; (Revised: 1/14/97 effective 8/1/97) (h) Elect a chair and vice chair; (Adopted: 1/14/97 effective 8/1/97) (i) Organize and participate in an annual “summit” with the Division II Student-Athlete Advisory Committee; (Adopted: 1/14/97 effective 8/1/97) (j) Hear and act on appeals by member institutions of decisions made by a Division II committee or the NCAA staff regarding the application of NCAA legislation (excluding actions of any committee that has final authority over issues subject to appeal); and (Adopted: 1/14/97 effective 8/1/97, Revised: 1/12/99, 1/13/03) (k) Recommend the appointment of such committees or subcommittees as may be necessary for executing the provisions of this constitution or the Division II bylaws, subject to ratification by the Presidents Council. (Adopted: 1/14/97 effective 8/1/97) 4.7.2.1 Duties of the Chair. The chair of the Management Council shall: (Adopted: 1/14/97 effective 8/1/97, Revised: 2/4/04) (a) Preside at Management Council meetings; (b) Serve as an ex officio, nonvoting member of the Board of Governors; (Revised: 1/26/15) (c) Serve as a member of the Division II Administrative Committee; (d) Report to the Division II membership at the annual Convention the activities of the Management Council and Division II committees; (e) Serve as an ex officio, nonvoting member of any Division II committee that reports to the Division II Management Council; and (f) Serve as an ex officio, nonvoting member of the Division II Planning and Finance Committee. 4.7.2.2 Duties of the Vice Chair. The vice chair of the Management Council shall: (Adopted: 1/14/97 effective 8/1/97, Revised: 2/4/04) (a) Take the chair’s place and perform the chair’s duties, if the chair is absent or incapacitated; (b) Serve as a member of the Division II Administrative Committee; (c) Serve as a member of the Division II Planning and Finance Committee; and (d) Serve as an ex officio, nonvoting member of the Division II Championships Committee and all Division II sports committees. (Revised: 8/26/09) 4.7.2.3 Duties of the Management Council Subcommittee. The Management Council Subcommittee shall: (Adopted: 1/13/03, Revised: 2/4/04, 4/15/08, 10/20/09, 7/20/10) (a) Hear and act on appeals regarding decisions of the Membership Committee involving the provisional membership status of Division II provisional member institutions or conferences; (b) Hear and act on appeals regarding decisions of the Academic Requirements Committee on waivers involving the Academic Performance Census and the Academic Success Rate; (Adopted: 1/15/09, Revised: 4/23/09) (c) Hear and act on appeals regarding decisions of the Committee for Legislative Relief involving the amateur status of prospective student-athletes; and (Adopted: 10/17/06, Revised: 7/20/10) (d) Hear and act on appeals regarding decisions of the Championships Committee. (Adopted: 1/14/09) 4.7.3 Election/Term of Office. 4.7.3.1 Selection Process. When a vacancy on the Management Council occurs, each conference shall propose a slate of nominees that includes a director of athletics, a senior woman administrator and a faculty athletics representative and may include a conference administrator. The members of the Management Council shall select individuals to fill vacancies from the slates of nominees. Individuals selected by the Management Council must be ratified by the Presidents Council. (Adopted: 1/9/96 effective 8/1/97) 4.7.3.1.1 President or Chancellor Signature. Each conference must designate a president or chancellor from a member institution within the conference who shall sign the conference’s nomination form before the form is submitted. (Adopted: 1/14/97 effective 8/1/97, Revised: 10/3/05) 4.7.3.2 Term of Office. Members of the Management Council shall serve four-year terms, which shall conclude following the annual NCAA Convention. Management Council members are not eligible for immediate re-election. A Management Council member may be elected to an additional term on the Management Council after three years have elapsed. An individual who has served two terms on the Management Council may not serve further on the Management Council. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97, 1/14/15) 2016-17 Division II – August 4ORGANIZATION
4.7.3.2.1 Chair and Vice Chair. The chair and the vice chair of the Council shall each serve terms not to exceed two years. The chair and vice chair shall not be eligible for immediate re-election to that position. In addition, a member must serve a minimum of one year on the Council before serving as chair or vice chair d: 119/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97) 4.7.3.3 Staggered Terms. 4.7 3.3.1 Chair and vice Chair. The terms of service of the chair and vice chair of the Management 1/14/97 effective &l staggered basis to provide for continuity. (Adopted: 119/96 efective8/1/97, Revised: Council shall 4.7. 3.3.2 Members. The Division II Administrative Committee shall have the authority to amend terms of service of Management Council members, as necessary, to stagger the expiration of terms to provide for continuity of service. (Adopted. 1/9/96 effective 8/1/97, Revised: 1/14197 effective 8/1/97, 1/14/15) 4.7. 4 Operating Rules. Management Council. For the Management Council to take action, a simple majority ofm the members of the 4.7,4.1 Quorum. For the transaction of business, a quorum shall consist of a majority members present and voting shall be required unless otherwise specified.( Adopted: 1/14/97 effective 8/1197) 4.7. 4.2 Project Teams. The Management Council may establish project teams for a specified period of time to study and recommend courses of action on specific issues, and shall provide for a project teams appointment or election, tenure and duties, including the selection of the project teams chair. (Adopted. 1/14/97 efective 8/197 4.9 Committees/ Cabinets The bylaws shall provide for the establishment of such a governance substructure (e. g, cabinets, committees)as each division considers necessary. The number of members and tenure of each divisions governance substructure shall be stipulated in Bylaw 21.(Adopted: 119/96 effective 8/1/97, Revised. 12/5/06) 4.10 Division ll Administrative Committee 4.10.1 Composition. The Administrative Committee shall consist of five members, including the chairs and vice chairs of the Presidents Council and Management Council. The fifth member shall be another member of the Presidents Council.(Adopted: 1/14/97 effective 8/1/97) 4.10.1.1 Chair. The chair of the presidents council shall serve as chair of the administrative committee (Adopted: 1/14/97 effective 8/1/97) the normal and orderly administration of Division II in the interim between meetings of the Presidents Council and Management Council. The Presidents Council on the administrative Committee shall the authority to act alone to transact items of business that clearly fall within the sole jurisdiction of the President Council. The Administrative Committee may authorize the vice president for Division II to act for it in approving routine waiver requests and sports committee recommendations, unless there is a question of interpretation or application, and these actions shall be subject to the approval of the Management Council and Presidents Council at their next regularly scheduled meetings.(Adopted: 1/14/97 effective 8/1/97, Revised: 5/17/04) 4.10.3 Approval. All actions of the Administrative Committee shall be effective immediately and shall be reported to and subject to approval by the Division II Presidents Council and Management Council at their next regularly scheduled meetings. (Adopted: 1/14/97 effective 8/1/97) 4.12 Division ll Planning and Finance Committee. 4.12.1 Composition. The Division II Planning and Finance Committee shall consist of seven members including the vice chair of the Presidents Council, the vice chair of the Management Council, three additional members of the Presidents Council and two additional members of the Management Council. The chairs of the Presidents Council and the Management Council shall serve as ex officio, nonvoting members.(Adopted: 1/14/97 effective 8/1/97, Revised: 10/21/08) MIa ing and Finance Committee. (Adopted: 1/14/97 effctive 8/1/97, Revised: 10/2108 r of the Division lI]Plan- 4.12.1.1 Chair. The vice chair of the division li presidents council shall .2 Duties. The Division II Planning and Finance Committee shall: (Adopted: 1/14/97 efective 8/1/97, Revised: 10/21/08) (a) Review budgetary recommendations related to the annual Division II budget; (b) Advise both the Division II Presidents Council and manag ding the divisions financi 2016-17 Division 1-August
28 4.7.3.2.1 Chair and Vice Chair. The chair and the vice chair of the Council shall each serve terms not to exceed two years. The chair and vice chair shall not be eligible for immediate re-election to that position. In addition, a member must serve a minimum of one year on the Council before serving as chair or vice chair. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97) 4.7.3.3 Staggered Terms. 4.7.3.3.1 Chair and Vice Chair. The terms of service of the chair and vice chair of the Management Council shall expire on a staggered basis to provide for continuity. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97) 4.7.3.3.2 Members. The Division II Administrative Committee shall have the authority to amend terms of service of Management Council members, as necessary, to stagger the expiration of terms to provide for continuity of service. (Adopted: 1/9/96 effective 8/1/97, Revised: 1/14/97 effective 8/1/97, 1/14/15) 4.7.4 Operating Rules. 4.7.4.1 Quorum. For the transaction of business, a quorum shall consist of a majority of the members of the Management Council. For the Management Council to take action, a simple majority of Management Council members present and voting shall be required unless otherwise specified. (Adopted: 1/14/97 effective 8/1/97) 4.7.4.2 Project Teams. The Management Council may establish project teams for a specified period of time to study and recommend courses of action on specific issues, and shall provide for a project team’s appointment or election, tenure and duties, including the selection of the project team’s chair. (Adopted: 1/14/97 effective 8/1/97) 4.9 Committees/Cabinets. The bylaws shall provide for the establishment of such a governance substructure (e.g., cabinets, committees) as each division considers necessary. The number of members and tenure of each division’s governance substructure shall be stipulated in Bylaw 21. (Adopted: 1/9/96 effective 8/1/97, Revised: 12/5/06) 4.10 Division II Administrative Committee. 4.10.1 Composition. The Administrative Committee shall consist of five members, including the chairs and vice chairs of the Presidents Council and Management Council. The fifth member shall be another member of the Presidents Council. (Adopted: 1/14/97 effective 8/1/97) 4.10.1.1 Chair. The chair of the Presidents Council shall serve as chair of the Administrative Committee. (Adopted: 1/14/97 effective 8/1/97) 4.10.2 Duties. The Administrative Committee shall transact items of business clearly necessary to promote the normal and orderly administration of Division II in the interim between meetings of the Presidents Council and Management Council. The Presidents Council representatives on the Administrative Committee shall have the authority to act alone to transact items of business that clearly fall within the sole jurisdiction of the Presidents Council. The Administrative Committee may authorize the vice president for Division II to act for it in approving routine waiver requests and sports committee recommendations, unless there is a question of interpretation or application, and these actions shall be subject to the approval of the Management Council and Presidents Council at their next regularly scheduled meetings. (Adopted: 1/14/97 effective 8/1/97, Revised: 5/17/04) 4.10.3 Approval. All actions of the Administrative Committee shall be effective immediately and shall be reported to and subject to approval by the Division II Presidents Council and Management Council at their next regularly scheduled meetings. (Adopted: 1/14/97 effective 8/1/97) 4.12 Division II Planning and Finance Committee. 4.12.1 Composition. The Division II Planning and Finance Committee shall consist of seven members, including the vice chair of the Presidents Council, the vice chair of the Management Council, three additional members of the Presidents Council and two additional members of the Management Council. The chairs of the Presidents Council and the Management Council shall serve as ex officio, nonvoting members. (Adopted: 1/14/97 effective 8/1/97, Revised: 10/21/08) 4.12.1.1 Chair. The vice chair of the Division II Presidents Council shall serve as chair of the Division II Planning and Finance Committee. (Adopted: 1/14/97 effective 8/1/97, Revised: 10/21/08) 4.12.2 Duties. The Division II Planning and Finance Committee shall: (Adopted: 1/14/97 effective 8/1/97, Revised: 10/21/08) (a) Review budgetary recommendations related to the annual Division II budget; (b) Advise both the Division II Presidents Council and Management Council regarding the division’s financial affairs; 2016-17 Division II – August