Task 2: Defining the purpose of report sections Read the report and then select from these sub headings Recommendations ● Procedure Findings Introduction Conclusion Tasks1,2,3,4,5,6,7,8,9,10,11,12,13,14,15
Tasks 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 Task 2: Defining the purpose of report sections Read the report and then select from these subheadings: • Recommendations • Procedure • Findings • Introduction • Conclusion
Memo report (1) Write each sub-heading in an appropriate position in the margin to the left of the report. Go on then to examine the verbs(in bold typeface) and comment on the tenses used in the different sections MEMO Memo report is for upward transmission From: T.C. Ma To: Senior Health Officer Rodent Inspector Date: 28 June 2001 Ref.58/AX/213 Tasks1,2,3,4,5,6,7,8,9,10,11,12,13,14,15
Tasks 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 Memo Report (1) • Write each sub-heading in an appropriate position in the margin to the left of the report. Go on then to examine the verbs (in bold typeface) and comment on the tenses used in the different sections. MEMO Memo report is for upward transmission From: T.C. Ma To: Senior Health Officer Rodent Inspector Date: 28 June 2001 Ref: 58/AX/213
Memo Report(2) Rat Complaint I received a telephone complaint about rats from Mr Chan Hing-hung, householder of G/F, 29A, Wanchai Road, Hong Kong on 26 June 2. I visited the premises on 27 June to talk to Mr Chan and to make observations Tasks1,2,3,4,5,6,7,8,9,10,11,12,13,14,15
Tasks 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 Memo Report (2) Rat Complaint 1. I received a telephone complaint about rats from Mr Chan Hing-hung, householder of G/F, 29A, Wanchai Road, Hong Kong on 26 June. 2. I visited the premises on 27 June to talk to Mr Chan and to make observations
Memo report 3) 3. I found a. four large rat holes in the back yard of the premises b. rat droppings in the yard, but none in the house, and C. that the yard was clean and tidy and there was no edible refuse 4. Mr Chan informed me that rats had never been seen in the house but had been seen crossing the yard late at night 5. Since the rats cannot find food in the premises, it is likely that they find their food in the neighbourhood 6. I suggest that a) we visit other premises in the neighbourhood in order to find out where the rats get food, and b) we place two rat traps (model an2) near the rat holes and ask the Mr Chan to ring this department if a rat is caught
Tasks 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 Memo Report (3) 3. I found: a. four large rat holes in the back yard of the premises, b. rat droppings in the yard, but none in the house, and c. that the yard was clean and tidy and there was no edible refuse. 4. Mr Chan informed me that rats had never been seen in the house but had been seen crossing the yard late at night. 5. Since the rats cannot find food in the premises, it is likely that they find their food in the neighbourhood. 6. I suggest that: a) we visit other premises in the neighbourhood in order to find out where the rats get food, and b) we place two rat traps (model AN2) near the rat holes and ask the Mr Chan to ring this department if a rat is caught
Report sections: functions the introduction explains what the report is about and who ordered it the procedure(sometimes called the method) describes how the subject of the report was investigated the findings presents the results of the process of nvestigation the conclusion summarises the findings and explains their Importance the recommendations make suggestions for action based on the findings and conclusions Tasks1,2,3,4,5,6,7,8,9,10,11,12,13,14,15
Tasks 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 Report sections: functions • the introduction explains what the report is about and who ordered it • the procedure (sometimes called the method) describes how the subject of the report was investigated • the findings presents the results of the process of investigation • the conclusion summarises the findings and explains their importance • the recommendations make suggestions for action based on the findings and conclusions