● The command appears on the list of commands currently available on the Quick 6 Click a command to 3 delete, move up, or move down in the list DIFFICULTY LEVEL of commands cl 442-4yx,4n 0 Click Remove to remove it from the 8 Click the Move Up or Move down button te cLick OK The power Point Options dialog box closes, and the Quick Access toolbar shows its new command arra Click to add title Click to add subtitle TIPS Try This! More Options! Remove th To move the Quick Access toolbar There is an easier way to add some To revert the Quick Access toolbar commands to the Quick access to its default state dick the customize Customize Quick Access Toolbar toolbar. Either pull down the Office Quick Access Toolbar button, and then button and then click Show Below menu or display the Ribbon tab dick More Commands. Click the Reset the Ribbon Power Point moves the that contains the command you button and then click Yes in the reset toolbar under the Ribbon, which want to add. Right-click the Customizations dialog box that gives you more room to add command and then click Add to appears, Click OK to retum to ds Quick Access Toolbar PowerPoint. Chapter 1: customize PowerPoint Options to Suit Your Needs(9
l The command appears on the list of commands currently available on the Quick Access toolbar. 6 Click a command to delete, move up, or move down in the list of commands currently on the toolbar. 7 Click Remove to remove it from the toolbar. 8 Click the Move Up or Move Down button to change a command’s position. 9 Click OK. l The PowerPoint Options dialog box closes, and the Quick Access toolbar shows its new command arrangement. 8 9 7 6 Chapter 1: Customize PowerPoint Options to Suit Your Needs 9 Try This! To move the Quick Access toolbar below the Ribbon, click the Customize Quick Access Toolbar button and then click Show Below the Ribbon. PowerPoint moves the toolbar under the Ribbon, which gives you more room to add commands. More Options! There is an easier way to add some commands to the Quick Access toolbar. Either pull down the Office menu or display the Ribbon tab that contains the command you want to add. Right-click the command and then click Add to Quick Access Toolbar. Remove It! To revert the Quick Access toolbar to its default state, click the Customize Quick Access Toolbar button, and then click More Commands. Click the Reset button and then click Yes in the Reset Customizations dialog box that appears. Click OK to return to PowerPoint. 03_131961 ch01.qxp 4/10/07 9:13 PM Page 9
Customize power Points MOST POPULAR OPTIONS Power Point maintains a collection of what it calls you hover the mouse pointer over any Ribbon object popular options"for working with the program. You and the Live Preview feature shows you a preview of can improve a number of key aspects of Power Point how an option affects the slide. the popular options by customizing these popular options to suit the way enable you to toggle each of these features on and you prefer to work Some of these options are common to working with a Power Point's popular options also include the variety of features. For example, the Mini toolbar program color scheme, your user name and initials, appears when you select any text in Power Point and and the languages you want to use with PowerPoint it includes buttons for common text tasks such as You can change these common options in the Bold and Font. Similarly, the ScreenTips appear when PowerPoint Options dialog box Click the office button Click PowerPoint Options. The PowerPoint Or box appears Click to add title Click to add subtitle 4 Make your choices in the Top options for working with o Click the Show Mini Toolbar on election check box to toggle the mini toolbar Click the enable live preview heck box to enable or disable Live Preview o You can click here and select the You can click here and select a style of Screen Tip to display
1 Click the Office button. 2 Click PowerPoint Options. The PowerPoint Options dialog box appears. 3 Click Popular. 4 Make your choices in the Top options for working with PowerPoint section. l Click the Show Mini Toolbar on selection check box to toggle the Mini toolbar. l Click the Enable Live Preview check box to enable or disable Live Preview. l You can click here and select the program color scheme. l You can click here and select a style of ScreenTip to display. Customize PowerPoint’s MOST POPULAR OPTIONS PowerPoint maintains a collection of what it calls “popular options” for working with the program. You can improve a number of key aspects of PowerPoint by customizing these popular options to suit the way you prefer to work. Some of these options are common to working with a variety of features. For example, the Mini toolbar appears when you select any text in PowerPoint, and it includes buttons for common text tasks, such as Bold and Font. Similarly, the ScreenTips appear when you hover the mouse pointer over any Ribbon object, and the Live Preview feature shows you a preview of how an option affects the slide. The popular options enable you to toggle each of these features on and off. PowerPoint’s popular options also include the program color scheme, your user name and initials, and the languages you want to use with PowerPoint. You can change these common options in the PowerPoint Options dialog box. 1 2 3 4 10 03_131961 ch01.qxp 4/10/07 9:13 PM Page 10
5 Type changes in the User name and Initials text boxes as desired When you create a file PowerPoint uses the 4 User name entry to identify you as the files DIFFICULTY LEVEL 6 Click Language 0 Click an editing language PowerPoint adds the language to the list of enabled editing 9 Click here and select a primary editing language if the language shown is different from the language you use most The Microsoft Office Language Settings dialog box closes Power Point applies your new settings TIPS More Options! Did You know? If you activate the Show Developer Tab check box, PowerPoint takes the User name setting and applies PowerPoint adds a Developer tab to the Ribbon. That it to the author property for each new presentation tab offers choices for writing PowerPoint macros. If you create. However, you can change the Author you later learn macro programming skills, you can property at any time: Click Office, dick Prepare, and use the tools on the developer tab to not only create then click Properties. In the Document Information macros, but also to apply those macros to controls Panel that appears, edit the Author text box as such as buttons and list boxes that you add to slides. required. When you are done, click the Document Information Panel's Close button Chapter 1: customize PowerPoint Options to Suit Your Needs(1
5 Type changes in the User name and Initials text boxes as desired. When you create a file, PowerPoint uses the User name entry to identify you as the file’s author. 6 Click Language Settings. 8 0 !6 9 5 7 11 7 Click an editing language. 8 Click Add. PowerPoint adds the language to the list of enabled editing languages. 9 Click here and select a primary editing language if the language shown is different from the language you use most. 0 Click OK. The Microsoft Office Language Settings dialog box closes. ! Click OK. PowerPoint applies your new settings. Chapter 1: Customize PowerPoint Options to Suit Your Needs More Options! If you activate the Show Developer Tab check box, PowerPoint adds a Developer tab to the Ribbon. That tab offers choices for writing PowerPoint macros. If you later learn macro programming skills, you can use the tools on the Developer tab to not only create macros, but also to apply those macros to controls such as buttons and list boxes that you add to slides. Did You Know? PowerPoint takes the User name setting and applies it to the Author property for each new presentation you create. However, you can change the Author property at any time: Click Office, click Prepare, and then click Properties. In the Document Information Panel that appears, edit the Author text box as required. When you are done, click the Document Information Panel’s Close button. 03_131961 ch01.qxp 4/10/07 9:13 PM Page 11
Customize how Power Point SAVES YOUR PRESENTATIONS You can safeguard your work and make presentation which enables other people to access, view, and files easier to share with other people by customizing collaborate on the presentations PowerPoint's save options. For example, PowerPoint To help ensure that you do not lose work, Power Point saves presentations in the Power Point 2007 file automatically saves Auto Recover information every format. If you often share your presentations with a 10 minutes. If Power Point or windows crashes colleague who uses an older Power Point version, you Power Point uses the Auto Recover data to restore can set the power point presentation 97-2003 file changes you made since you last saved the file format as the default. Similarly, you can also change Unfortunately this interval may still mean that you the default location where PowerPoint saves your lose work if you are a fast worker. To reduce the files. For example, you might want to save your chance that you lose work, you can reduce the presentations to a folder shared on your network, AutoRecover interval to make your work even safer. Click the office button 二 Click PowerPoint Options. 时 lick to add title x Click to add subtitle The powerPoint options dialo (3 Click Save (4 Click here and select a file format When you later save a new file owerPoint will by default use the specified format unless you choose another format in the Save As dialog box
1 Click the Office button. 2 Click PowerPoint Options. Customize how PowerPoint SAVES YOUR PRESENTATIONS You can safeguard your work and make presentation files easier to share with other people by customizing PowerPoint’s save options. For example, PowerPoint saves presentations in the PowerPoint 2007 file format. If you often share your presentations with a colleague who uses an older PowerPoint version, you can set the PowerPoint Presentation 97–2003 file format as the default. Similarly, you can also change the default location where PowerPoint saves your files. For example, you might want to save your presentations to a folder shared on your network, which enables other people to access, view, and collaborate on the presentations. To help ensure that you do not lose work, PowerPoint automatically saves AutoRecover information every 10 minutes. If PowerPoint or Windows crashes, PowerPoint uses the AutoRecover data to restore changes you made since you last saved the file. Unfortunately, this interval may still mean that you lose work if you are a fast worker. To reduce the chance that you lose work, you can reduce the AutoRecover interval to make your work even safer. 1 2 3 4 The PowerPoint Options dialog box appears. 3 Click Save. 4 Click here and select a file format. When you later save a new file, PowerPoint will by default use the specified format unless you choose another format in the Save As dialog box. 12 03_131961 ch01.qxp 4/10/07 9:13 PM Page 12
6 If desired box or th buttons to ch Auto Recover Note: Clicking the Save DIFFICULTY LEVEL Auto Recover informatio check box to clear it 6 If you want to presentation files to a particular folder tha dif fferent th PowerPoint's default edit the Default 7 Click Embed fonts in the file Power Point now saves fonts in the presentation file so that the presentation appears the same when viewed on a system lacking the fonts used in the presentation o You can further specify whether to embed all characters or only those in use The dialog box closes and PowerPoint applies the new save settings TIPS Did You know? Caution Fonts install with the Windows operating system and If you only work with small presentations, you can set programs like Microsoft Office. Fonts such as Book a short Auto Recover interval, such as 1 or 2 minutes. Antiqua or Garamond are not available to every However, if you often work with large presentations, computer. If you use a particular font in a Power Point can take a while to save such files. this presentation and do not embed it, PowerPoint will means that a short AutoRecover interval will only replace it with a base font, which may throw off the slow you down. In this case, an interval around 5 presentation design minutes is often a good compromise between speed and satety Chapter 1: customize PowerPoint Options to Suit Your Needs(13
5 If desired, use the text box or the spin box buttons to change the number of minutes between saving AutoRecover information. Note: Clicking the Save AutoRecover information check box to clear it turns off auto saving. 6 If you want to save presentation files to a particular folder that’s different than PowerPoint’s default, edit the Default file location text box entry. 8 6 5 7 13 7 Click Embed fonts in the file. PowerPoint now saves fonts in the presentation file so that the presentation appears the same when viewed on a system lacking the fonts used in the presentation. l You can further specify whether to embed all characters or only those in use. 8 Click OK. The dialog box closes and PowerPoint applies the new save settings. Chapter 1: Customize PowerPoint Options to Suit Your Needs Did You Know? Fonts install with the Windows operating system and programs like Microsoft Office. Fonts such as Book Antiqua or Garamond are not available to every computer. If you use a particular font in a presentation and do not embed it, PowerPoint will replace it with a base font, which may throw off the presentation design. Caution! If you only work with small presentations, you can set a short AutoRecover interval, such as 1 or 2 minutes. However, if you often work with large presentations, PowerPoint can take a while to save such files. This means that a short AutoRecover interval will only slow you down. In this case, an interval around 5 minutes is often a good compromise between speed and safety. 03_131961 ch01.qxp 4/10/07 9:13 PM Page 13