Modify the DISPLAY AND SLIDE SHOW OPTIONS You can use Power Point,'s display options to keys in the Screen Tips, and displays the vertica customize the display of elements in the Power Point window. For example, PowerPoint enables you to You can also use PowerPoints slide show options to specify the number of documents that appear on the customize the defaults for running slide shows.For Office menus Recent documents list. The default example, you can control whether a menu appears number of documents is 17, but you can display up when you right-click the screen during the slide to 50 documents.(If your screen is not big enough show, whether the toolbar appears during slide show to display the number of documents that you specify playback, whether Power Point prompts you to keep PowerPoint just displays as many as it can. ) You can ink annotations at the end of the show, and whether also specify whether Power Point displays taskbar Power Point ends slide shows with a black slide buttons for each open presentation, includes shortcut Click the office button Click PowerPoint Options. H鼠可 The PowerPoint Or box appears Click to add title Click to add subtitle 4 Use the Display section to specify your desired choices o You can use the text box or click the spin box buttons to change the number of files displayed in the recent documents list o You can click the show all windows in the Taskbar check box to toggle presentation taskbar buttons on and off e You can click the show shortcut keys in ScreenTips check box to oas toggle Screen Tip shortcut keys
1 Click the Office button. 2 Click PowerPoint Options. The PowerPoint Options dialog box appears. 3 Click Advanced. 4 Use the Display section to specify your desired choices affecting how PowerPoint displays presentations. l You can use the text box or click the spin box buttons to change the number of files displayed in the Recent Documents list. l You can click the Show all windows in the Taskbar check box to toggle presentation taskbar buttons on and off. l You can click the Show shortcut keys in ScreenTips check box to toggle ScreenTip shortcut keys on and off. Modify the DISPLAY AND SLIDE SHOW OPTIONS You can use PowerPoint’s display options to customize the display of elements in the PowerPoint window. For example, PowerPoint enables you to specify the number of documents that appear on the Office menu’s Recent Documents list. The default number of documents is 17, but you can display up to 50 documents. (If your screen is not big enough to display the number of documents that you specify, PowerPoint just displays as many as it can.) You can also specify whether PowerPoint displays taskbar buttons for each open presentation, includes shortcut keys in the ScreenTips, and displays the vertical ruler. You can also use PowerPoint’s slide show options to customize the defaults for running slide shows. For example, you can control whether a menu appears when you right-click the screen during the slide show, whether the toolbar appears during slide show playback, whether PowerPoint prompts you to keep ink annotations at the end of the show, and whether PowerPoint ends slide shows with a black slide. 1 2 3 4 14 03_131961 ch01.qxp 4/10/07 9:13 PM Page 14
● You can click the show vertical ruler check box to toggle the vertical ruler on 6 Use the Slide Show section to make your desired choices affecting slide 时b出 Snows DIFFICULTY LEVEL ● You can click the show menu on right mouse click right-click menu on and ● You can click the show lbar check bo to toggle the navigation toolbar on and off e You can click the Prompt to keep ink annotations when exiting check box to toggle the ink prompt on and off o You can click the end with black slide check box to toggle the ending black slide on and off The dialog box closes and PowerPoint applies the new settings. TIPS Caution Did You know If you deactivate the Prompt to keep ink annotations You see only the vertical ruler when you enable when exiting check box, PowerPoint does not give PowerPoint's Ruler option. To activate this feature you any way to save your annotations. The only way click View and then click the Ruler check box. ( You to save annotations is via the dialog box that appears can also right-click the current slide or slide at the end of the slide show to prompt you to save background and then click Ruler )Power Point them with that check box deselected in the displays the Ruler. If you deactivated the Show PowerPoint Options dialog box, you can no longer vertical ruler check box, PowerPoint displays only the save annotations horizontal ruler Chapter 1: customize PowerPoint Options to Suit Your Needs(15
l You can click the Show vertical ruler check box to toggle the vertical ruler on and off. 5 Use the Slide Show section to make your desired choices affecting slide shows. l You can click the Show menu on right mouse click check box to toggle the right-click menu on and off. l You can click the Show popup toolbar check box to toggle the navigation toolbar on and off. 6 5 15 l You can click the Prompt to keep ink annotations when exiting check box to toggle the ink prompt on and off. l You can click the End with black slide check box to toggle the ending black slide on and off. 6 Click OK. The dialog box closes and PowerPoint applies the new settings. Chapter 1: Customize PowerPoint Options to Suit Your Needs Caution! If you deactivate the Prompt to keep ink annotations when exiting check box, PowerPoint does not give you any way to save your annotations. The only way to save annotations is via the dialog box that appears at the end of the slide show to prompt you to save them. With that check box deselected in the PowerPoint Options dialog box, you can no longer save annotations. Did You Know? You see only the vertical ruler when you enable PowerPoint’s Ruler option. To activate this feature, click View and then click the Ruler check box. (You can also right-click the current slide or slide background and then click Ruler.) PowerPoint displays the Ruler. If you deactivated the Show vertical ruler check box, PowerPoint displays only the horizontal ruler. 03_131961 ch01.qxp 4/10/07 9:13 PM Page 15
Change the EDITING SETTINGS You can customize PowerPoint's editing options to If you often use the Undo feature, you can customize suit the way you work. For example, when you the number of operations that you can undo. The quickly drag your mouse across text to select it default is 20, but you can go as high as 150 PowerPoint automatically selects each word as you PowerPoint also enables you to turn off the smart cut reach it. You can turn off this feature if you more and paste feature, which automatically adds spaces often select only partial words. You can also turn off when you paste text. Finally, you also can control the Power Point's feature that enables you to drag and use of more recent features such as the paste drop text Options button, which appears when you paste a cut or copied object. Click it to see commands for ith the pasted selectio Click the office button Click PowerPoint Options. Click to add title Click to add subtitle The Power Point options dialo (3 Click Advan 4 Make the choices you prefer in Editing options 出 o You can click this check box to enable or disable the automatic selection of an entire word o You can click this check box to enable or disable text drag-and-
1 Click the Office button. 2 Click PowerPoint Options. Change the EDITING SETTINGS You can customize PowerPoint’s editing options to suit the way you work. For example, when you quickly drag your mouse across text to select it, PowerPoint automatically selects each word as you reach it. You can turn off this feature if you more often select only partial words. You can also turn off PowerPoint’s feature that enables you to drag and drop text. If you often use the Undo feature, you can customize the number of operations that you can undo. The default is 20, but you can go as high as 150. PowerPoint also enables you to turn off the smart cut and paste feature, which automatically adds spaces when you paste text. Finally, you also can control the use of more recent features such as the Paste Options button, which appears when you paste a cut or copied object. Click it to see commands for working with the pasted selection. 1 2 3 4 The PowerPoint Options dialog box appears. 3 Click Advanced. 4 Make the choices you prefer in the Editing options section. l You can click this check box to enable or disable the automatic selection of an entire word. l You can click this check box to enable or disable text drag-anddrop. 16 03_131961 ch01.qxp 4/10/07 9:13 PM Page 16
● You can use the Maximum number of undos text box or spin box buttons to change the number of operations that you can undo DIFFICULTY LEVEL 6 Select Cut, copy, and paste options o You can click to enable or disable smart cut and paste. o You can click this check box to enable or disable the Paste Options buttons 6 Click OK. The dialog box closes, and PowerPoint applies the changes. TIPS Did You know? Caution The Paste Options button appears below a paste Be careful with the maximum number of undos object. It offers formatting options such as retaining setting. When you set this number quite high -, the original source formatting. Smart cut and paste over 100- PowerPoint usually requires lots of system helps to eliminate errors that can happen when you memory to store so many undo operations. If you feel paste text or an object. Sometimes, if no spacing was that PowerPoint's performance is slow, consider selected around the cut or copied selection, it bumps lowering the number of undos up against other text when pasted. Smart cut and paste inserts missing space when pasted to eliminate that problem Chapter 1: customize PowerPoint Options to Suit Your Needs(7
l You can use the Maximum number of undos text box or spin box buttons to change the number of operations that you can undo. 6 5 17 5 Select Cut, copy, and paste options. l You can click to enable or disable smart cut and paste. l You can click this check box to enable or disable the Paste Options buttons. 6 Click OK. The dialog box closes, and PowerPoint applies the changes. Chapter 1: Customize PowerPoint Options to Suit Your Needs Did You Know? The Paste Options button appears below a pasted object. It offers formatting options such as retaining the original source formatting. Smart cut and paste helps to eliminate errors that can happen when you paste text or an object. Sometimes, if no spacing was selected around the cut or copied selection, it bumps up against other text when pasted. Smart cut and paste inserts missing space when pasted to eliminate that problem. Caution! Be careful with the Maximum number of undos setting. When you set this number quite high — say, over 100 — PowerPoint usually requires lots of system memory to store so many undo operations. If you feel that PowerPoint’s performance is slow, consider lowering the number of undos. 03_131961 ch01.qxp 4/10/07 9:13 PM Page 17
Work with the PRINT OPTIONS Most presentations exist only as electronic files. You can also print TrueType fonts as graphics, which create, work on, and save the presentation on your speeds up printing if your printer supports this computer, and you may transfer the presentation file feature. Also, you can print inserted graphics at the to a notebook computer for the presentation itself printers resolution which improves the look of slide The days of projecting overhead transparencies using images acetate sheets may not be completely over, but You also can specify that a particular presentation thanks to PowerPoint their days are numbered always be printed with a particular printer and When you do need hardcopy, however, you can settings. These settings include what you want customize presentation printing by modifying the printed, whether you use color, grayscale, or black print options. For example, you can configure and white, and whether you print hidden slides scale Power Point to print in the background so that you slides to fit the paper, and frame the slides can keep on working while the print job runs. You ? Click the office button Click to add title Click to add subtitle The powerPoint options dialo (3 Click Advan 4 Make the choices you prefer in the print section o You can click this check box to enable or disable background o You can click this check box to enable or disable printing True Type fonts as graphic
1 Click the Office button. 2 Click PowerPoint Options. Work with the PRINT OPTIONS Most presentations exist only as electronic files. You create, work on, and save the presentation on your computer, and you may transfer the presentation file to a notebook computer for the presentation itself. The days of projecting overhead transparencies using acetate sheets may not be completely over, but thanks to PowerPoint their days are numbered. When you do need hardcopy, however, you can customize presentation printing by modifying the print options. For example, you can configure PowerPoint to print in the background so that you can keep on working while the print job runs. You can also print TrueType fonts as graphics, which speeds up printing if your printer supports this feature. Also, you can print inserted graphics at the printer’s resolution, which improves the look of slide images. You also can specify that a particular presentation always be printed with a particular printer and settings. These settings include what you want printed, whether you use color, grayscale, or black and white, and whether you print hidden slides, scale slides to fit the paper, and frame the slides. 1 2 3 4 The PowerPoint Options dialog box appears. 3 Click Advanced. 4 Make the choices you prefer in the Print section. l You can click this check box to enable or disable background printing. l You can click this check box to enable or disable printing TrueType fonts as graphics. 18 03_131961 ch01.qxp 4/10/07 9:13 PM Page 18