CHANGE THE DEFAULT VIEW of your presentation You can view presentations in the format in which presentations in Power Point, you can save time by you are most comfortable when you change the specifying the default view you would like PowerPoint default view in which presentations appear. For to use instead of making manual changes to the view example, you may find that you routinely switch from each time you open a presentation. When you the slide tab to the outline tab to see the change the default view Power Point displays only the organization of your presentation at a glance. On the parts of the screen that you want to see, such as the other hand, you may find that you rarely use Notes, Outline or Slide tab, the Notes Page, or any so you often turn off the Notes Page in order to combination of these options. After you specify the concentrate on arranging your slides view you would like to use, you can see it take effect If you routinely change the way you view the next time you open a presentation Click the office button to add title Click to add subtitle The PowerPoint Options dialog 3 Click Advanced
1 Click the Office button. 2 Click PowerPoint Options. CHANGE THE DEFAULT VIEW of your presentation You can view presentations in the format in which you are most comfortable when you change the default view in which presentations appear. For example, you may find that you routinely switch from the Slide tab to the Outline tab to see the organization of your presentation at a glance. On the other hand, you may find that you rarely use Notes, so you often turn off the Notes Page in order to concentrate on arranging your slides. If you routinely change the way you view presentations in PowerPoint, you can save time by specifying the default view you would like PowerPoint to use instead of making manual changes to the view each time you open a presentation. When you change the default view, PowerPoint displays only the parts of the screen that you want to see, such as the Outline or Slide tab, the Notes Page, or any combination of these options. After you specify the view you would like to use, you can see it take effect the next time you open a presentation. 1 2 3 The PowerPoint Options dialog box opens. 3 Click Advanced. 4 03_131961 ch01.qxp 4/10/07 9:13 PM Page 4
4 Click here and the select the view you want to use as the DIFFICULTY LEVEL Click OK The Options dialog box closes and the next time a presentation is opened, the TIPS Did You know Try This! Customize th You can always change a If you spend a lot of time You can open presentations in the presentations view after you open reviewing pres entation may view in which the file was it. For example, to view or remove want to set the default view to To do this, perform Steps 1 to 4 the Notes Page, click View, and open presentations to the Slide above, and then use the drop- then click Notes Page Sorter. To do this, perform Steps 1 down list to click the option to 4 above and then click the slide named the view saved in the file orter option from the drop-down menu Chapter 1: customize PowerPoint Options to Suit Your Needs(5
4 Click here and then select the view you want to use as the default. 4 5 5 5 Click OK. The Options dialog box closes, and the next time a presentation is opened, the view is changed. Chapter 1: Customize PowerPoint Options to Suit Your Needs Did You Know? You can always change a presentation’s view after you open it. For example, to view or remove the Notes Page, click View, and then click Notes Page. Try This! If you spend a lot of time reviewing presentations, you may want to set the default view to open presentations to the Slide Sorter. To do this, perform Steps 1 to 4 above and then click the Slide Sorter option from the drop-down menu. Customize It! You can open presentations in the view in which the file was saved. To do this, perform Steps 1 to 4 above, and then use the dropdown list to click the option named The view saved in the file. 03_131961 ch01.qxp 4/10/07 9:13 PM Page 5
ADD A SHORTCUT to the Favorite links You can save time and access files quickly by adding a file from that location, you can simply click the a shortcut for commonly used folders to the windows shortcut to see the list of files that are available Vista Favorite Links list. The Favorite Links list Similarly when you save a file, you can click the appears on the Open and Save As dialog boxes and shortcut to save files directly to that location. You is most commonly used to access your Desktop, can also continue to browse folders even after you Documents, Computer, and Public folders click the shortcut; shortcuts in the Favorite Links list Adding a shortcut to the Favorite Links list adds an are often used to quickly get to a hard drive or icon to the list that represents a file folder, network network drive and then locate the specific folder you location, or even a Web site. When you want to open want to use thereafte ADD THE SHORTCUT O Click the Office button Click Open 可 Click to add title Click to add subtitle The Open dialog box appears. 国三 3 Open the folder that contains the subfolder you want to add as a 4 Click and drag the folder and op it inside the Fa
ADD THE SHORTCUT 1 Click the Office button. 2 Click Open. ADD A SHORTCUT to the Favorite Links You can save time and access files quickly by adding a shortcut for commonly used folders to the Windows Vista Favorite Links list. The Favorite Links list appears on the Open and Save As dialog boxes and is most commonly used to access your Desktop, Documents, Computer, and Public folders. Adding a shortcut to the Favorite Links list adds an icon to the list that represents a file folder, network location, or even a Web site. When you want to open a file from that location, you can simply click the shortcut to see the list of files that are available. Similarly, when you save a file, you can click the shortcut to save files directly to that location. You can also continue to browse folders even after you click the shortcut; shortcuts in the Favorite Links list are often used to quickly get to a hard drive or network drive and then locate the specific folder you want to use thereafter. 12 4 3 The Open dialog box appears. 3 Open the folder that contains the subfolder you want to add as a shortcut. 4 Click and drag the folder and drop it inside the Favorite Links list. 6 03_131961 ch01.qxp 4/10/07 9:13 PM Page 6
● The shortcut appears 二,当=2 he Favorite Links list 6 Click Cancel. 正Dm,种mb 2 DIFFICULTY LEVEL Coe.[ano 5 Click to add eot USE THE SHORTCUT In the Open or Save As dialog box, click the shortcut icon in the favorite links list ● The folder opens.. ee.oe[as Try This! Cross-Platform In Windows XP add shortcuts to 2007 programs use the Windows display the Open or Save As dialog the My Places Bar, instead. In the boxes. a shortcut you add to the and then double-click a computer the folder, click Tools, and ther Vista Open and Save As dialog box, click Folders, click Network, Open or Save As dialog box, op Favorite Links list in PowerPoint is to see its shared folders. You can click Add to "My Places. The also accessible in other programs then click and drag a shared folder shortcut appears in the My Places like microsoft Word and microsoft to the Favorite links list. Bar on the left side of the dialog xcel Chapter 1: customize PowerPoint Options to Suit Your Needs
l The shortcut appears in the Favorite Links list. 5 Click Cancel. 5 1 7 USE THE SHORTCUT 1 In the Open or Save As dialog box, click the shortcut icon in the Favorite Links list. l The folder opens. Chapter 1: Customize PowerPoint Options to Suit Your Needs Did You Know? Because all of the Microsoft Office 2007 programs use the Windows Vista Open and Save As dialog boxes, a shortcut you add to the Favorite Links list in PowerPoint is also accessible in other programs like Microsoft Word and Microsoft Excel. Try This! To create network shortcuts, display the Open or Save As dialog box, click Folders, click Network, and then double-click a computer to see its shared folders. You can then click and drag a shared folder to the Favorite Links list. Cross-Platform In Windows XP, add shortcuts to the My Places Bar, instead. In the Open or Save As dialog box, open the folder, click Tools, and then click Add to “My Places.” The shortcut appears in the My Places Bar on the left side of the dialog box. 03_131961 ch01.qxp 4/10/07 9:13 PM Page 7
Customize the Quick Access toolbar for EASIER COMMAND ACCESS You can make your life easier and more efficient and even easier by placing them on the Quick Access you can get the most of the Quick Access toolbar by toolbar. You can add any power Point command to the populating it with the commands that you use most Quick Acces often. The Quick Access toolbar appears to the right Note that you are not restricted to just a few of the Office button in the upper left corner of commands. If you place the Quick Access toolbar PowerPoint. By default, this toolbar offers buttons for below the Ribbon, you can use the full width of the the three most frequently used commands: Save, window plus you get a More Controls button at the Undo, and Repeat. If there are commands on the end of the toolbar that enables you to display Ribbon that you use frequently, you can access them another whole row of commands O Click the Customize Quick Access Toolbar button (2 Click More Commands Click to add title Click to add subtitle Click to 时二可 The PowerPoint Options dialog 3 box appears, Customization page displayed 3 Click here and select a category that holds the command button to add to the toolba 留x卷
1 Click the Customize Quick Access Toolbar button. 2 Click More Commands. Customize the Quick Access toolbar for EASIER COMMAND ACCESS You can make your life easier and more efficient and you can get the most of the Quick Access toolbar by populating it with the commands that you use most often. The Quick Access toolbar appears to the right of the Office button in the upper left corner of PowerPoint. By default, this toolbar offers buttons for the three most frequently used commands: Save, Undo, and Repeat. If there are commands on the Ribbon that you use frequently, you can access them even easier by placing them on the Quick Access toolbar. You can add any PowerPoint command to the Quick Access toolbar. Note that you are not restricted to just a few commands. If you place the Quick Access toolbar below the Ribbon, you can use the full width of the window, plus you get a More Controls button at the end of the toolbar that enables you to display another whole row of commands. 4 1 2 5 3 The PowerPoint Options dialog box appears, with the Customization page displayed. 3 Click here and select a category that holds the command button to add to the toolbar. 4 Click the command to add. 5 Click Add. 8 03_131961 ch01.qxp 4/10/07 9:13 PM Page 8