CREDITS Project Editor Book Design Tim borek Kathie S Rickard Acquisitions Editor Production coordinator Jody Lefever Adrienne martinez Copy Editor Scott tullis LeAndra hosie Technical Editor Lee Musick Screen artists Editorial Manager 川 ill A. Proll Robyn Siesky Cover Design Business Manager Anthony Bunyan Amy Knies Proofreader Editorial Assistant Shannon Ramsey aura sinise Quality Control Manufacturing Cynthia Fields Allan Con Linda Cook Vice President and Executive Paul gilchrist Group Publisher Indexer Vice President and Publisher Johnna VanHoose Dinse Barry Pruett Special Help Composition Director Ronda David-Burroughs Debbie stale Wiley Bicentennial Logo ABOUT THE AUTHOR Paul McFedries is the president of Logophilia Limited, a technical writing company. While now primarily a writer, Paul has worked as a programmer, consultant, and Web site developer. Paul has written nearly 50 books that have sold over three million copies worldwide hese books include the Wiley titles The Unofficial Guide to Microsoft Office 2007. Teach Yourself VISUALLy Windows Vista Windows Vista Top 100 Simplified Tips and Tricks and Teach Yourself VISUALLY Computers. Paul also runs Word Spy, a Web site dedicated to trackingnewwordsandphrases(seewww.wordspy.com)
CREDITS ABOUT THE AUTHOR Project Editor Tim Borek Acquisitions Editor Jody Lefevere Copy Editor Scott Tullis Technical Editor Lee Musick Editorial Manager Robyn Siesky Business Manager Amy Knies Editorial Assistant Laura Sinise Manufacturing Allan Conley Linda Cook Paul Gilchrist Jennifer Guynn Indexer Johnna VanHoose Dinse Special Help: Ronda David-Burroughs Sarah Hellert Book Design Kathie S. Rickard Production Coordinator Adrienne Martinez Layout LeAndra Hosier Amanda Spagnuolo Screen Artists Joyce Haughey Jill A. Proll Cover Design Anthony Bunyan Proofreader Shannon Ramsey Quality Control Cynthia Fields Vice President and Executive Group Publisher Richard Swadley Vice President and Publisher Barry Pruett Composition Director Debbie Stailey Wiley Bicentennial Logo: Richard J. Pacifico Paul McFedries is the president of Logophilia Limited, a technical writing company. While now primarily a writer, Paul has worked as a programmer, consultant, and Web site developer. Paul has written nearly 50 books that have sold over three million copies worldwide. These books include the Wiley titles The Unofficial Guide to Microsoft Office 2007, Teach Yourself VISUALLY Windows Vista, Windows Vista: Top 100 Simplified Tips and Tricks and Teach Yourself VISUALLY Computers. Paul also runs Word Spy, a Web site dedicated to tracking new words and phrases (see www.wordspy.com). 01_131961 ffirs.qxp 4/12/07 10:14 AM Page iv
How To USE THIS BOOK PowerPoint" 2007: Top 100 Simplified" Tips Tricks includes 100 tasks that reveal cool secrets, teach timesaving tricks, and explain great tips guaranteed to make you more productive with Power Point. The easy-to-use layout lets you work through all the tasks from beginning to end or jump in at rande Who is this book for? You already know PowerPoint basics. Now you' d like to go beyond, with shortcuts, tricks and tips that let you work smarter and faster. And because you learn more easily when someone shows you how, this is the book you Conventions Used In This Book (1 Steps his book uses step-by-step CHANGE TEAM MEMBERS instructions to guide you easily 878 through each task. Numbered callouts on every screen shot show you exactly how to perform each task, step by step 2 Tips Practical tips provide insights to save you time and trouble caution you about hazards to avoid, and reveal how to do ②2 things in PowerPoint that you never thought 3 Task Numbers Task numbers from 1 to 100 indicate which lesson you are working on 4 Difficulty Levels HICULTY LEVEL a new n on a For quick reference, these symbols mark the difficulty level of each DIFFICULTY LEVE Introduces a new skill or a new task ULTY LEVEL Combines multiple skills requiring DIFFICULTY LEVEL ires extensive skill and may ve other technologies
HOW TO USE THIS BOOK PowerPoint® 2007: Top 100 Simplified® Tips & Tricks includes 100 tasks that reveal cool secrets, teach timesaving tricks, and explain great tips guaranteed to make you more productive with PowerPoint. The easy-to-use layout lets you work through all the tasks from beginning to end or jump in at random. Who is this book for? You already know PowerPoint basics. Now you’d like to go beyond, with shortcuts, tricks and tips that let you work smarter and faster. And because you learn more easily when someone shows you how, this is the book for you. Conventions Used In This Book 1 Steps This book uses step-by-step instructions to guide you easily through each task. Numbered callouts on every screen shot show you exactly how to perform each task, step by step. 2 Tips Practical tips provide insights to save you time and trouble, caution you about hazards to avoid, and reveal how to do things in PowerPoint that you never thought possible! 3 Task Numbers Task numbers from 1 to 100 indicate which lesson you are working on. 342 1 Demonstrates a new spin on a common task Introduces a new skill or a new task Combines multiple skills requiring in-depth knowledge Requires extensive skill and may involve other technologies 4 Difficulty Levels For quick reference, these symbols mark the difficulty level of each task. 01_131961 ffirs.qxp 4/12/07 10:14 AM Page v
Table of contents (1 Customize Power Point Options to Suit Your No eeds #1 Change the default view of Your Presentation #2 Add a shortcut to the favorite links #3 Customize the Quick Access Toolbar for Easier 468 Command Access #4 Customize PowerPoint's Most Popular Option #5 Customize how power Point Saves Your presentations 12 #6 Modify the Display and Slide Show Options #7 Change the Editing Setting 16 #8 Work with the print Options 18 #9 Change the AutoFormat Settings Give Your Presentation the look You want #10 Customize a Layout by Removing Placeholders #11 Change Layouts When You Create Your Own Masters #12 Add a Watermark to Your Slides #13 Place Slide Numbers on All slides #14 Replace All Instances of a Font in Your Presentation 32 #15 Make a document theme the default for New presentations 34 #16 Create Unique Bullets from Your Own Custom Graphics 36 2 17 Change the layout of #18 Add Emphasis by Inserting a Custom Background Image 40 #19 Display Content in Different Languages 44 #20 Create a Custom Color scheme 46 Cio to add notes
Table of Contents Give Your Presentation the Look You Want #10 Customize a Layout by Removing Placeholders 24 #11 Change Layouts When You Create Your Own Masters 26 #12 Add a Watermark to Your Slides 28 #13 Place Slide Numbers on All Slides 30 #14 Replace All Instances of a Font in Your Presentation 32 #15 Make a Document Theme the Default for New Presentations 34 #16 Create Unique Bullets from Your Own Custom Graphics 36 #17 Change the Layout of an Existing Slide 38 #18 Add Emphasis by Inserting a Custom Background Image 40 #19 Display Content in Different Languages 44 #20 Create a Custom Color Scheme 46 2 1 vi Customize PowerPoint Options to Suit Your Needs #1 Change the Default View of Your Presentation 4 #2 Add a Shortcut to the Favorite Links 6 #3 Customize the Quick Access Toolbar for Easier Command Access 8 #4 Customize PowerPoint’s Most Popular Options 10 #5 Customize How PowerPoint Saves Your Presentations 12 #6 Modify the Display and Slide Show Options 14 #7 Change the Editing Settings 16 #8 Work with the Print Options 18 #9 Change the AutoFormat Settings 20 02_131961 ftoc.qxp 4/10/07 9:12 PM Page vi
Add Impact with Graphics 回回回 #21 Communicate Information with a SmartArt Graphic #22 Add Connector Lines to Objects 52 、aei #23 Emphasize Images with borders #24 Crop Images to Attract Attention 56 #25 Compress Graphics to Make Presentations Load Faster 58 9s955906 #26 Display Pictures in a Photo Album #27 Blend Graphics into the Background #28 Add Text to Your Shapes @@8 #29 Use 3-D Effects to Make Graphics Stand Out #30 Align Graphics Perfectly Using the grid and Guidelines66 4)Using Timesaving Tools 国包题兰经 #31 Paste Slides from One Presentation to Another L他 #32 Turn a Word Outline into a powerPoint presentation #33 Copy Formatting from One Slide to Another #34 Publish Slides to a Slide Library 76 #35 Reuse slides from a slide libral #36 Send Slides from a Slide Library to PowerPoint #37 Translate Words from within power point #38 Turn Your Presentation into a PowerPoint Template 84 #39 Configure Security Settings to Run Your Macros #30 Create a macro in the visual Basic editor #41 Run a macro to automate your function
Add Impact with Graphics #21 Communicate Information with a SmartArt Graphic 50 #22 Add Connector Lines to Objects 52 #23 Emphasize Images with Borders 54 #24 Crop Images to Attract Attention 56 #25 Compress Graphics to Make Presentations Load Faster 58 #26 Display Pictures in a Photo Album 60 #27 Blend Graphics into the Background 62 #28 Add Text to Your Shapes 64 #29 Use 3-D Effects to Make Graphics Stand Out 65 #30 Align Graphics Perfectly Using the Grid and Guidelines 66 3 4 vii Using Timesaving Tools #31 Paste Slides from One Presentation to Another 70 #32 Turn a Word Outline into a PowerPoint Presentation 72 #33 Copy Formatting from One Slide to Another 74 #34 Publish Slides to a Slide Library 76 #35 Reuse Slides from a Slide Library 78 #36 Send Slides from a Slide Library to PowerPoint 80 #37 Translate Words from within PowerPoint 82 #38 Turn Your Presentation into a PowerPoint Template 84 #39 Configure Security Settings to Run Your Macros 86 #30 Create a Macro in the Visual Basic Editor 88 #41 Run a Macro to Automate Your Functions 90 02_131961 ftoc.qxp 4/10/07 9:12 PM Page vii
Table of contents 5 Add sizzle to your presentation with effects #42 Highlight Graphics When You Use Custom Shadows #43 Create a Link to go Elsewhere in the presentatio #44 Open a Document with the Click of a Button #45 Add Motion to illustrate your content 100 fly bushra utterfly #46 Make an Entrance with Custom Animations 102 #47 Orchestrate an Exit with Custom Animation 104 a house wese own #48 Choreograph Effects to Make a Multimedia Presentation 106 wildflowers #49 Give Your presentation a professional look with ifferent Transition Effects ach season #50 Enhance a Transition with a Sound Effect 110 G Communicate with audio and video 24图回 #51 Add a Button to Play Your Video Clip 114 #52 Embed Video to turn Your slide into a movie 116 #53 Add Sound from a file 118 #54 Loop 120 aI palin thefamily #55 Boost your presentation with audio from a cD 122 el ldtodesetbe Thecelleetrr #56 Insert an audio button in Your slide 124 #57 Hover Your Mouse to Play a Sound 126 #58 Record Narrations for your slides oCna #59 Create a Narrated Slide Show 130 #60 Produce a Professional Presentation When You Synchronize Effects 132
Table of Contents viii Add Sizzle to Your Presentation with Effects #42 Highlight Graphics When You Use Custom Shadows 94 #43 Create a Link to Go Elsewhere in the Presentation 96 #44 Open a Document with the Click of a Button 98 #45 Add Motion to Illustrate Your Content 100 #46 Make an Entrance with Custom Animations 102 #47 Orchestrate an Exit with Custom Animations 104 #48 Choreograph Effects to Make a Multimedia Presentation 106 #49 Give Your Presentation a Professional Look with Transition Effects 108 #50 Enhance a Transition with a Sound Effect 110 6 5 Communicate with Audio and Video #51 Add a Button to Play Your Video Clip 114 #52 Embed Video to Turn Your Slide into a Movie 116 #53 Add Sound from a File 118 #54 Loop an Audio File 120 #55 Boost Your Presentation with Audio from a CD 122 #56 Insert an Audio Button in Your Slide 124 #57 Hover Your Mouse to Play a Sound 126 #58 Record Narrations for Your Slides 128 #59 Create a Narrated Slide Show 130 #60 Produce a Professional Presentation When You Synchronize Effects 132 02_131961 ftoc.qxp 4/10/07 9:12 PM Page viii