GUIDELINES FOR IMPLEMTING GMP IN FOOD PROCESSING 2. Storage Facilities 2.1 Use of off site facilities- are they controlled 2.1.1 Where the manufacturer commissions the services of (or contracts to) off site facilities e.g. airport coldroom, for storage purposes, which are directly related to the handling of his products, he must be satisfied that the facility used is well organised, clean and capable of providing the service Auditor's Recommendations Look At: Look For. Contract Review Conformance to agreed standards within contracts Audit Review Audit schedule and reports for storage and suppliers etc 2.1.2 Whether raw materials, work in progress materials, finished product, equipment or packaging are stored off site, the responsibility of the off site facility must be clearly identified and adhered to at all Auditor's recommendations. Look At Look For Product Identification and Records of product identification Clear labelling system to 2.1.3 The same principles apply to the hygienic control and housekeeping of off site facilities, as in-house facilities. There should be access around all stored items to effectively implement cleaning pest control and maintenance. In cases where temperature control and humidity are important to the product, storage layout must be well controlled to ensure good ventilation Auditor's Recommendations Look At Look For Factory plan and layout Compliance to safety and requirements of cleaning, production and process are achieved through effective implementation and records for each activity pest, cleaning, product activity and ventilation 2.1.4 The manufacturer should make provision to vet the off site storage facility prior to commencing the contract, and at regular intervals thereafter. Formalised reports of the vetting inspections should be forwarded to the off site facility with any recommendations for corrective action and a photocopy held on file in-house. This also applies to vehicles used
GUIDELINES FOR IMPLEMTING GMP IN FOOD PROCESSING 2.Storage Facilities 2.1 Use of off site facilities - are they controlled 2.1.1 Where the manufacturer commissions the services of (or contracts to) off site facilities e.g. airport coldroom, for storage purposes, which are directly related to the handling of his products, he must be satisfied that the facility used is well organised, clean and capable of providing the service. Auditor’s Recommendations: Look At: Look For: Contract Review Audit Review Conformance to agreed standards within contracts Audit schedule and reports for storage and suppliers etc. 2.1.2 Whether raw materials, work in progress materials, finished product, equipment or packaging are stored off site, the responsibility of the off site facility must be clearly identified and adhered to at all times. Auditor’s Recommendations: Look At: Look For: Product Identification and Traceability Records of product identification Clear labelling system to enable traceability through records 2.1.3 The same principles apply to the hygienic control and housekeeping of off site facilities, as in-house facilities. There should be access around all stored items to effectively implement cleaning, pest control and maintenance. In cases where temperature control and humidity are important to the product, storage layout must be well controlled to ensure good ventilation. Auditor’s Recommendations: Look At: Look For: Factory plan and layout Compliance to safety and requirements of cleaning, production and process are achieved through effective implementation and records for each activity – pest, cleaning , product activity and ventilation 2.1.4 The manufacturer should make provision to vet the off site storage facility prior to commencing the contract, and at regular intervals thereafter. Formalised reports of the vetting inspections should be forwarded to the off site facility with any recommendations for corrective action and a photocopy held on file in-house. This also applies to vehicles used
Auditor's Recommendations Look At: Look For. External Audit and Contract Audit Reports for storage requirement assessment Identification of corrective actions and evidence that they are being actioned Agreements in contractual obligations 2.2 Adequate segregation and storage disciplines 2.2.1 It is recommended that all materials should be stored off the floor on clean pallets at least 20cm away from the wall to facilitate adequate cleaning, pest control and product ventilation Auditor's Recommendations Look At: Look For. Storage, Handling and Conformance to procedure Packaging Cleaning records and pest control activity monitored and frequent 2.2.2 It is recommended that stacking of pallets of raw materials or finished product is in a controlled manner to prevent the damage risk and or cross contaminaiton through encouragement of pests through product leakage, spillage and taint (particularly sacked product) Auditors Recommendations Look At. Look For Storage, Handling and Conformance to procedure Product Traceability First In First Out Stock rotation policy in operation with records 2.2.3 Incoming materials, work in progress and finished product must be clearly identified and stored in separate designated areas of the factory Auditors Recommendations. Look At Look For Identification and Records of incoming goods and outgoing finished products are maintained Traceability of Product and product is traceable through the system 2.2.4 Incompatible materials must be completely segregated e.g. aromatic cleaning materials, incoming and finished products, to prevent the risk of cross contamination
Auditor’s Recommendations: Look At: Look For: External Audit and Contract Review Audit Reports for storage requirement assessment Identification of corrective actions and evidence that they are being actioned Agreements in contractual obligations 2.2 Adequate segregation and storage disciplines 2.2.1 It is recommended that all materials should be stored off the floor on clean pallets at least 20cm away from the wall to facilitate adequate cleaning, pest control and product ventilation. Auditor’s Recommendations: Look At: Look For: Storage, Handling and Packaging Conformance to procedure Cleaning records and pest control activity monitored and frequent 2.2.2 It is recommended that stacking of pallets of raw materials or finished product is in a controlled manner to prevent the damage risk and or cross contaminaiton through encouragement of pests through product leakage, spillage and taint (particularly sacked product). Auditor’s Recommendations: Look At: Look For: Storage, Handling and Packaging Product Traceability Conformance to procedure First In First Out Stock rotation policy in operation with records 2.2.3 Incoming materials, work in progress and finished product must be clearly identified and stored in separate designated areas of the factory. Auditor’s Recommendations: Look At: Look For: Identification and Traceability of Product Records of incoming goods and outgoing finished products are maintained and product is traceable through the system 2.2.4 Incompatible materials must be completely segregated e.g. aromatic cleaning materials, incoming and finished products, to prevent the risk of cross contamination
Auditor's Recommendations Look At: Look For. Product Handling, Storage Storage records and segregation of product to meet minimum food safety and Packaging requirements 2.2.5 Packaging materials should be stored in a separate area which is dust free and pest proofed with the same detail as other areas of the factory Auditor's Recommendations Look At: Look For Packaging Materials Records of packaging suppliers and storage of product in clean environment 2.2.6 Non food chemicals such as cleaning compounds and agricultural chemicals, should be stored in separate, secure areas, together with their associated application equipment Auditors re commendations. Look At: Look For Storage of Non-food Location of storage facility within the factory Separation of possible 'lethal combinations Assigned responsibility 2.2.7 The quality manager should complete a verification e.g. approved, correct type, amount, and container, of relevant chemicals to be brought on site Appropriate measures can then be taken to ensure the safe use and storage of them in compliance with relevant legislation Auditor's Recommendations Look At: Look For Risk Assessment Criteria Risk Assessment Criteria established for evaluation of chemicals Identification of measures to ensure safe use and storage Assigned by responsible company member 2.2.8 Where non-food chemicals are decanted into containers for use, the containers must be clearly and unmistakably identified with their contents. If possible, they should be colour coded and dedicated to that sole use. Old or redundant food ingredient containers are strictly forbidden for this purpose
Auditor’s Recommendations: Look At: Look For: Product Handling, Storage and Packaging Storage records and segregation of product to meet minimum food safety requirements 2.2.5 Packaging materials should be stored in a separate area which is dust free and pest proofed with the same detail as other areas of the factory. Auditor’s Recommendations: Look At: Look For: Packaging Materials Records of packaging suppliers and storage of product in clean environment 2.2.6 Non food chemicals such as cleaning compounds and agricultural chemicals, should be stored in separate, secure areas, together with their associated application equipment. Auditor’s Recommendations: Look At: Look For: Storage of Non-food material Location of storage facility within the factory Separation of possible ‘lethal’ combinations Assigned responsibility 2.2.7 The quality manager should complete a verification e.g. approved, correct type, amount, and container, of relevant chemicals to be brought on site .Appropriate measures can then be taken to ensure the safe use and storage of them in compliance with relevant legislation. Auditor’s Recommendations: Look At: Look For: Risk Assessment Criteria Risk Assessment Criteria established for evaluation of chemicals Identification of measures to ensure safe use and storage Assigned by responsible company member 2.2.8 Where non-food chemicals are decanted into containers for use, the containers must be clearly and unmistakably identified with their contents. If possible, they should be colour coded and dedicated to that sole use. Old or redundant food ingredient containers are strictly forbidden for this purpose
Auditors recommendations Look At: Look For. Product Identification and ldentification of containers, whatever their use, by clearly labelled and where also possible by colour coding including on-site information completed on relevant records 2.3 Sealed/proofed loading areas 2.3.1 All loading areas should be sealed and proofed against pests and birds to prevent contamination of product packaging during the loading operation Auditor's Recommendations Look At: Look For. Incoming and outgoing Records for all incoming and outgoing product Materials Housekeeping Methods Ensure trained and responsible staff ensure suitable pest proofing in place Records of inspections and maintenance available to demonstrate Site Maintenance and housekeeping methods in control Inspection 2.3.2 In the case of chilled or frozen products, where temperature control is a critical factor in food preservation, loading of delivery vehicles must take place through sealed docks, from a temperature controlled environment Auditors recommendations Look At: Look For: Transport and Delivery of Temperature Control Records Products to and from site Evidence to ensure freshness and quality of product on arrival and out of 2.3.3 All loading areas must be kept clean, tidy and well maintained to discourage pest ingress Auditor's Recommendations Look At Look For Transport and Delivery Pest ingress and completion of housekeeping records Loading b In-coming Outgoing product assessment Cleaning Schedule Cleaning Records 2.3.4 Fork lift trucks used within storage and loading areas should be battery driven to prevent fume contamination
Auditor’s Recommendations: Look At: Look For: Product Identification and Traceability Identification of containers, whatever their use, by clearly labelled and where also possible by colour coding, including on-site information completed on relevant records 2.3 Sealed/proofed loading areas 2.3.1 All loading areas should be sealed and proofed against pests and birds to prevent contamination of product packaging during the loading operation. Auditor’s Recommendations: Look At: Look For: Incoming and Outgoing Materials Housekeeping Methods Site Maintenance and Inspection Records for all incoming and outgoing product Ensure trained and responsible staff ensure suitable pest proofing in place Records of inspections and maintenance available to demonstrate housekeeping methods in control 2.3.2 In the case of chilled or frozen products, where temperature control is a critical factor in food preservation, loading of delivery vehicles must take place through sealed docks, from a temperature controlled environment. Auditor’s Recommendations: Look At: Look For: Transport and Delivery of Products to and from site Temperature Control Records Evidence to ensure freshness and quality of product on arrival and out of factory 2.3.3 All loading areas must be kept clean, tidy and well maintained to discourage pest ingress. Auditor’s Recommendations: Look At: Look For: Transport and Delivery Loading Bays Cleaning Schedule Pest ingress and completion of housekeeping records In-coming / Outgoing product assessment Cleaning Records 2.3.4 Fork lift trucks used within storage and loading areas should be battery driven to prevent fume contamination
Auditor's Recommendations Look At: Look For: Maintenance and Inspection Maintenance and Inspection Schedules with records of repair Design Specification Design criteria met to meet Health Safety Requirement and prevent fume contamination Separation/separate finished goods facilities 2. 4.1 Packed finished product should be checked and approved by the Quality Assurance department prior to releasing to the finished goods storage facility. It must be clearly labelled Auditor's Recommendations: Look At Look For Finished Final Product Product identification and quality records HACCP Records Non-conformance and corrective action reports 2. 4.2 Approved batches of finished product should be stored in separate areas, under the appropriate conditions of temperature and as agreed in the finished product specification Auditor's Recommendations. Look At: Look For ling Storage and Traceability and Identification of finished and raw products Packaging Temperature Records Finished Product Specifications 2.4.3 Intermediate storage must be provided where delays in the process are unavoidable(e.g. through line stoppage, equipment breakdown) Auditors Recommendations. Look At: Look For. Storage Temperature Control Process control records quipment maintenance Maintenance and Inspection records and process control 2.4.4 Defective batches of finished product which do not meet the required specification should be quarantined, labelled clearly and held in a specific area pending investigation, to avoid their accidental use
Auditor’s Recommendations: Look At: Look For: Maintenance and Inspection Design Specification Maintenance and Inspection Schedules with records of repair Design criteria met to meet Health & Safety Requirement and prevent fume contamination 2.4 Separation/separate finished goods facilities 2.4.1 Packed finished product should be checked and approved by the Quality Assurance department prior to releasing to the finished goods storage facility. It must be clearly labelled. Auditor’s Recommendations: Look At: Look For: Finished / Final Product Product identification and quality records HACCP Records Non-conformance and corrective action reports 2.4.2 Approved batches of finished product should be stored in separate areas, under the appropriate conditions of temperature and as agreed in the finished product specification. Auditor’s Recommendations: Look At: Look For: Handling, Storage and Packaging Traceability and Identification of finished and raw products Temperature Records Finished Product Specifications 2.4.3 Intermediate storage must be provided where delays in the process are unavoidable (e.g. through line stoppage, equipment breakdown) Auditor’s Recommendations: Look At: Look For: Storage Equipment maintenance and process control Temperature Control Process Control Records Maintenance and Inspection records 2.4.4 Defective batches of finished product which do not meet the required specification should be quarantined, labelled clearly and held in a specific area pending investigation, to avoid their accidental use