附：商务书信格式的补充材料： Exhibit1.商务书信的组成部分： BUSINESS LETTER BUREAU 123 Certain Street,Some Place,Any Town,Our Country Tel:1234567Fax:7654321 (The Letterhead) The reference no. The date line The inside address (Recipient's address) The attention line (Attn) The date line The salutation: The Subject line The body of the letter The complimentary closing The writer's name title The writer's signature The enclosure (Encl) The postscript (p.s.) The distribution notation (c.c.) The typist's initials
学会写符合国际惯例的，内容清楚、语言正确、格式规范的商 务信函，是一种十分重要的技能。 Exhibit 2.Getting everything right: BUSINESS LETTER BUREAU Model letters for Every Business and Profession General Advisory Service 123 Main St.,Busytown,Our Country Tel.1234567Fax:1234568 August 31,2000 Mr.A.Reader, 456 Main Street, Anytown,Your Country. Dear Mr.Reader: The ability to compose an effective business Letter will be one of your most valuable possessions. It will guarantee success in your daily work and future promotion to more responsible positions. Intelligent interpretation and conscientious application of the theory contained in this article, under the guidance of a competent teacher,will enable you to acquire this ability. Set as your objective the standard of perfection demanded by business,and preserve until you reach that objective.When you have completed the course successfully,you will experience the enduring satisfaction which comes with achievement. Yours sincerely, Business Letter Bureau JCW/AB J.C.Warner
Exhibit 3.The indented style BUSINESS LETTER BUREAU Model letters for Every Business and Profession General Advisory Service 123 Main St.,Busytown,Our Country Tel.1234567Fax:1234568 August 31,2000 Mr.A.Reader, 456 Main Street, Anytown,Your Country. Dear Mr.Reader: This model illustrates the indented form of letter set-up and closed punctuation. You will notice that each line of the inside address is indented five spaces to the right of the first letter or the line above it.The first line of each paragraph begins five spaces from the left-hand margin,and the typed title or name is indented five spaces to the right of the complimentary closing. Closed punctuation calls for end-of-line punctuation for each part of the letter preceding and following the body. This form of arrangement is most commonly used in pen-written letters.I'is the most conservative style,not as extensively used in type- written letters because of the extra time required in setting it up. Yours sincerely, JCW/AB J.C.Warner
Exhibit 4.The modified format BUSINESS LETTER BUREAU Model letters for Every Business and Profession General Advisory Service 123 Main St.,Busytown,Our Country Tel.1234567Fax:1234568 August 31,2000 Mr.A.Reader 456 Main Street Anytown,Your Country Dear Mr.Reader THE SIMPLIFIED LETTER Here is something that must be given a fair trial if your judgment of it is to be fair-the simplified letter. You're a competent secretary because you think well and because you have been well trained.Training means, among many things,that you've learned a traditional pattern of writing letters.But,now and then,it is wise to consider a break from tradition when a new concept comes along. May we invite you to experiment with the simplified Letter?Notice these points among the many: 1 Date location 2 The address 3 The subject 4 The name of the writer The format When you discuss the simplified letter with your boss, Consider also the other points that will help to improve his letters. We're sure you'll find the Simplified Letter effective. Yours sincerely
Exhibit 5.A letter of the block form 这是一封齐头格式(block form)的信，其特点是左边的每一行完全 对齐，比较简便，易于操作。 STUART ROBINSON SONS CANADA LIMITED 476-480 CONFEDERATION SQUARE Toronto,Canada April 16,1991 To Whom It May Concern: This is to certify that the bearer,Mr.Frank Gillespie,has been in our company as bookkeeper for eighteen months,and leaves us today bearing with him the goodwill of everyone connected with this firm. Mr.Gillespie is an efficient and conscientious worker,and we feel no hesitation in commending him to any person to whom he may apply for employment. We hope that his success will be commensurate with his qualifications as an accountant and his character as a gentleman. Yours sincerely, Manager